Hub Recognition Checklist

This year, we are introducing a new organizational structure called a HUB, led by a Lieutenant Governor, and which brings together 1, 2, or 3 traditional AREAS, led by Assistant Governors, to provide additional support to the Clubs assigned within each Area. These regional hubs are named Northland, Coastal Bend, Heartland, Lower Rio Grande Valley, Upper Rio Grande Valley, and Laredo International.


The District Governor will recognize each of the Hubs and their Areas and Clubs by identifying important achievements under six categories: Membership, Foundation, Public Image, Learning, Youth Programs, and International Service. These activities are also drawn from the District Membership Olympic Games, the District Foundation Steps to Recognition, and the District Public Image Butterfly Effect Challenge.

 
 
MEMBERSHIP CHECKLIST
 
  1. The Hub leadership consults with the DISTRICT MEMBERSHIP CHAIR on strategies to recruit new members, retain members, and start new clubs.
    1. The Hub internally establishes its MEMBERSHIP GOALS for three years, based on annual club goals.
    2. All Clubs within the Hub register their membership goals for 2025-2026, 2026-2027, and 2027-2028 in Rotary Club Central (https://learn.rotary.org/members/learn/courses/8/rotary-club-central-resources/lessons).
    3. All Clubs within the Hub register a Club Membership Chair in MyRotary.org and Clubrunner or a preferred data management system.
    4. All Club Membership Chairs complete at least one course from the Learning Center regarding successful recruitment and retention of members (https://learn.rotary.org/members/learn/learning-plans/8/club-membership-committee-basics).
    5. Club Presidents and  Club Membership Chairs will use the new member checklist and the sponsor checklist as a guide to best practices in retaining new members.
    6. The Hub has a representative serving on the DISTRICT MEMBERSHIP COMMITTEE.
    7. At least one Rotarian from each club in the Hub attends a DISTRICT MEMBERSHIP ORIENTATION WEBINAR.
    8. All Clubs participate in the District Membership Olympic Games, submitting information to the District on each Game completed.
    9. At least one Club in the Hub completes the nine games.
    10. At least one new club (Satellite Club, Rotary Club, or Rotaract Club) is registered within the Hub.
    11. The Hub leaders (Lt. Governor and Assistant Governor(s) receive and review their monthly individual club membership reports and discuss results with their Club Presidents.
    12. All Club Presidents and Club Membership Chairs receive and review their monthly individual Club report on Membership (Members in a District Detail) to ensure the accuracy of their members information in the Rotary database.
    13. The Hub’s total membership of all its clubs grows by 1 X number of clubs by June 30, 2026.
    14. The Hub calculates its membership retention rate in January and July based on December 31 and June 30 membership numbers in the Rotary database.
FOUNDATION CHECKLIST
 
  1. The Hub leadership consults with the DISTRICT FOUNDATION CHAIR on strategies to increase Foundation giving, monitor district grants awarded to clubs within the Hub, and to recruit applicants for District DDF-funded programs.
    1. The Hub internally establishes its FOUNDATION GOALS for three years, based on annual club goals.
    2. All Clubs within the Hub register their Foundation goals for 2025-2026, 2026-2027, and 2027-2028 in Rotary Club Central (https://learn.rotary.org/members/learn/courses/8/rotary-club-central-resources/lessons).
    3. All Clubs within the Hub register a Club Foundation Chair in MyRotary.org and Clubrunner or preferred data management system.
    4. All Club Foundation Chairs complete at least one course from the Learning Center (https://learn.rotary.org/members/learn/courses/356/rotary-foundation-basics/lessons).
    5. The Hub has a representative serving on the DISTRICT FOUNDATION COMMITTEE.
    6. At least two Rotarians from each Club attend a DISTRICT FOUNDATION WEBINAR.
    7. The Hub has a representative serving on the DISTRICT DISASTER PREPAREDNESS COMMITTEE.
    8. Clubs are encouraged to submit multi-club district grants that illustrate the power of collaboration in leveraging resources.
    9. Progress on District grants is monitored by the Hub leadership to ensure correct execution of the budgets and involvement of Rotarians volunteering in the project.
    10. Completed projects are shared through webinars and stories in our Website where important results are highlighted.
    11. The Hub leaders (Lt. Governor and Assistant Governor(s) receive and review their monthly individual club Foundation reports on Foundation giving and Paul Harris points available to the clubs and discuss with their Club Presidents.
    12. All Club Presidents and Club Foundation Chairs receive their monthly individual club report on Foundation giving and Paul Harris points available to the club.
    13. Clubs recognize individuals within their clubs and communities who exemplify the Rotary moto of “Service Above Self” with a Paul Harris Award.
    14. Individual Rotarians who contribute at least $1,000 annually to TRF receive their Paul Harris Pin and Certificate with recognition from the Hub and District.
    15. The total contribution to The Rotary Foundation by the Clubs within the Hub meets or exceeds the Hub goals for Foundation Giving.
PUBLIC IMAGE CHECKLIST
 
  1. The Hub leadership consults with the DISTRICT PUBLIC IMAGE CHAIR on promoting Rotary within the geographic area assigned to the Hub.
    1. The Hub has a representative serving on the District Public Image Committee.
    2. All Clubs within the Hub have an active Social Media page that complies with Rotary branding.
    3. All Clubs within the Hub use the correct Rotary Club logo.
    4. All Clubs within the Hub participate in the PUBLIC IMAGE BUTTERFLY EFFECT CHALLENGE.
    5. The Hub organizes an in-person COMMUNITY CELEBRATION, in collaboration with the DISTRICT PUBLIC IMAGE CHAIR that publicly amplifies all strategic PARTNERSHIPS AND SERVICE PROJECTS established by each Club at the community, county, regional, national, and international levels.
    6. All Clubs within the Hub report the completion of service projects and their financial investments in those service projects to the Hub leadership and District Public Image Committee, which will be shared at the Community Celebration and at the District Conference.
    7. The projects are recorded in the Rotary Club Central Service Project Center https://spc.rotary.org/. 
LEARNING CHECKLIST
 
  1. The Hub leadership consults with the DISTRICT LEARNING FACILITATOR to identify learning needs of its clubs’ executives and members.
    1. The Hub has a representative serving on the DISTRICT LEARNING COMMITTEE.
    2. The Hub organizes an in-person HUB ASSEMBLY, in collaboration with the District Learning Facilitator, to provide training to the clubs on the Rotary Action Plan (https://my.rotary.org/en/who-we-are/about-rotary/action-plan), Membership, Foundation, Public Image, Club Administration (https://my.rotary.org/en/manage/club-district-administration/club-resources), Data Analysis of monthly club reports (https://my.rotary.org/en/manage/club-district-administration), and Learning opportunities through the Rotary Leadership Institute (RLI), Visioning Workshops, and the online Rotary Learning Center (https://learn.rotary.org/members/pages/36/course-catalogs).
    3. At least one Club from each Area within the Hub attends the in-person or virtual training (Secretaries, Treasurers) at the Rotary Multi-District Training Institute in Pflugerville.
    4.  At least one Club from each Area within the Hub attends the Lone Star PETS in Dallas.
    5. The Hub Lt. Governor and Assistant Governors complete training modules online through the Rotary Learning Center.
    6. All Club Presidents, Treasurers, and Secretaries complete at least one course from the Learning Center related to their executive role in the Club.
    7. The Hub has a representative serving on the District RLI COMMITTEE.
    8. The Hub has at least one RLI certified Facilitator to participate in RLI workshops.
    9. The Hub has a representative serving on the District VISIONING COMMITTEE.
    10. The Hub has at least one certified Visioning Facilitator to participate in Visioning workshops.
    11. The Hub leaders (Lt. Governor and Assistant Governor(s) receive and review their monthly ROTARY LEARNING CENTER PARTICIPATION report and discuss with their Club Presidents.
    12. All Club Presidents receive and review their monthly individual Club report on ROTARY LEARNING CENTER PARTICIPATION.
    13. Rotarians from the Hub participate in District webinars related to HEALTH, LITERACY, FOOD SECURITY, ENVIRONMENT and POLIO ERADICATION.
YOUTH PROGRAMS CHECKLIST
 
  1. The Hub leadership consults with the DISTRICT YOUTH COMMITTEE CHAIR and SUB-COMMITTEES to engage Clubs in Youth Programs.
    1. The Hub has a representative that serves on the DISTRICT YOUTH COMMITTEE.
    2. The Hub has a representative that serves on the ROTARY YOUTH EXCHANGE SUB-COMMITTEE. 
    3. The Hub has a representative that serves on the RYLA SUB-COMMITTEE.
    4. The Hub has a representative that serves on the INTERACT SUB-COMMITTEE.
    5. The Hub has a representative that serves on the FOUR-WAY TEST SPEECH CONTEST SUB-COMMITTEE.
    6. Any Rotarian in the Hub who participates in a Youth Program is trained in Youth Protection (https://my.rotary.org/en/knowledge-and-resources/resources-and-reference/youth-protection).
    7. All AREAS within the Hub participate in the “Four Way Test Speech Contest” providing judges for contests, and Clubs contributing to the financial awards.
 
INTERNATIONAL SERVICE CHECKLIST
 
  1. The Hub leadership consults with the DISTRICT INTERNATIONAL SERVICE CHAIR (DISC) on promoting world understanding and peace through international networking and service projects.
    1. The Hub has a representative to serve on the DISTRICT INTERNATIONAL SERVICE COMMITTEE.
    2. Rotarians from the Hub participate in the International Peace Summit on Storytelling in Brownsville on October 17 and 18, 2025.
    3. At least one club from the Hub participates in an International Project Fair.
    4. Rotarians from the Hub participate in an international webinar organized by a District, a Rotary Action Group, or a Rotary Fellowship.
    5. Rotarians become members of Rotary Action Groups and Rotary Fellowships.
    6. Rotarians from the Hub participate in a webinar on Global Grants implemented within D5930 (Mission Rotary Club and Corpus Christi Rotary Club have completed their Global Grant projects and submitted a final report to Rotary International).
    7. Rotarians from the Hub participate in a webinar on District Grants implemented internationally.
    8. The Hub participates in hosting international visitors through Friendship Exchanges.
    9. The Hub has a Rotarian who applies to serve as a member of the Cadre of Technical Advisors of The Rotary Foundation to monitor or evaluate an international global grant project.
    10. A Club signs on to support an international global grant project as a club partner.
    11. A Club submits a Global Grant application to The Rotary Foundation.